ADVISORY
NEIGHBORHOOD COMMISSION - 8A
(ANC
- 8A)
BYLAWS
ARTICLE 1- NAME
Section
1. The name of this organization shall be “District of Columbia Government Advisory
Neighborhood Commission - 8A”
or “ANC - 8A”, as
established by the Council of the
Section 2 The principal Office of the Commission shall be located at 2100
M.L.King,
Jr., Ave., SE.,
ARTICLE II- PURPOSE
Section
1. The purposes of the Commission shall
be in accordance with Public Law 93-198, D.C. Law 1-21 as amended, all other
applicable Laws of the
Section 2. The Commission may elect membership in organizations and societies that further the interests of the Commission.
Section 3. The Commission shall not participate in partisan political activities.
ARTICILE
Section 1. Mcmbership on the Commission is established by Law.
Section 2. Commissioners shall serve without compensation, except that appropriate expenses may be paid upon authorization by the Commission.
Section 3. Vacancies on the Commission are filled as provided by law and as established in these Bylaws.
Section 4. The provisions of the
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ARTICLE IV - OFFICERS
Section 1. The Commission shall elect from among its members a Chairperson, Vice-Chairperson, Secretary, Treasurer, and such other officers as may be necessary, in January of each year. The Officers shall perform the duties prescribed by District of Columbia Law, these Bylaws, the Commission’s Rules, and by the Parliamentary authority adopted herein.
Section 2. The Officers are elected to serve for one year or until their successors are elected.
Section 3. Each candidate for office shall be nominated from the floor and need not be seconded. The elections shall occur in the order of rank, with the vote to occur for one office before the floor is opened to take nominations for the next office.
Section 4. No Commissioner may hold more than one office at a time, except to temporarily fill a vacancy as provided in section S of Ibis Article, and no Commissioner may serve more than two consecutive terms in the same office.
Section 5. A vacancy among the officers is filled in the manner prescribed by the parliamentary authority adopted herein, except as follows:
(a) A vacancy in the office of the treasurer is filled automatically by the immediate ranking officer. The rank is the order listed in ~section 1.
(b) A vacancy that is not filled automatically maybe filed temporarily by the Commission without previous notice.
(c) All vacancies, including those tilled either automatically or temporarily, require an election to be held at the earliest possible regular meeting. Notice of the meeting must include notice of the election.
ARTLCLE V
- EMPLOYMENT
Section- 1. The Commission is an equal opportunity employer and shall not discriminate with regards to race1 sex, religion or national origin. The Commission may contract for services and employ such personnel as the Commission deems necessary to help effectuate its purposes.
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Section - 2. All services contracted for or personnel employed by this Commission shall be approved by resolution. The goods/services contracted for as well as the duties and responsibilities of personnel employed pursuant to this Article shall, be defined and described in the resolution approved by the Commission.
Section
-- 3. An employee of the Commission
shall be considered an employee of the
ARTICLE V - FINANCE
AND RECORDS
Section
1. The financial operations of the Commission shall be in accordance with applicable Laws, Rules and
Regulations of the
Section 2. The fiscal year of the Commission Is the same as that of the District of Columbia Government.
Section 3. The Commission shall adopt an annual budget, after hearing any comments from residents of the Commission area, within the first month after receiving official notice of the Commission’s anneal allotment.
Section 4. No expenditure of any amount may be made without authorization by the Commission. Each expenditure must be specifically approved by the Commission, except that legitimate, permissible and recurring expenditures, i.e., rent, telephone, employment and professional services may be approved either as a line item in the annual budget, by Rule or by a specific resolution. Individual expenses less than $25.00 may be Incurred without prior authorization, provided that records of such expenditures shall be transmitted to the Treasurer, and the Commission must vote approval, prior to any reimbursement.
Section 5. Communications which do not reflect adopted positions of the Commission must be clearly Identified as such. Copies of all Commission, Commissioner, Committee and Subcommittee correspondence must be filed with the Commission.
Section 6. All financial report,, minutes, correspondence, these Bylaws and the Commission’s Rules are public documents and shall be available for public inspection and copying.
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Section 7. The Commission shall provide reasonable public access to Its office, supplies, equipment, etc.
Section 8. In the event that record keeping is delegated, the
appropriate officer nevertheless has ultimate responsibility.
ARTICLE VI - MEETINGS
Section 1. No official action may be taken by the Commission except at a duly constituted meeting open to the public.
Section 2. The Commission shall meet regularly at least once each month at a time and place established either by rule or by resolution adopted each January. Each regular meeting shall includes a segment wherein residents of the Commission area may present their views or issues of concern.
Section 3. Special meetings of the Commission must be called by the Chairperson or by written request, delivered to the Secretary, of any three Commissioners. The agenda must be included in the notice of such meetings, and no other items may be acted upon.
Section 4. Notice of Commission meetings must comply with D.C. Law, these Bylaws and the Commission’s Rules.
Section 5. Voting by proxy shall not be permitted.
ARTICLE VI1 -
COMMITTEES
Section 1. The establishment and operation of Committees shall be In accordance with D.C. Law and as provided by these Bylaws and the Commission’s Rules.
Section 2. Standing Committees are those prescribed in the Commission’s Rules. All other committees arc Special Committees, and must be established by the Commission. Special Committees shall have a specified task and must be reestablished each January until deemed no longer necessary.
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Section 3. The Chairmanship of each Committee is open to any resident of the Commission area, and must be appointed each year by the Commission. The purpose, composition, size, manner of selection, and duties of all Committees, and the duration 01 Special Committees, shall be determined by the Commission, except that each Committee must include at least one Commissioner4 With the concurrence of the Commission, Committees may establish Subcommittees. Subcommittees may include nonmembers of the Commission. The time and schedule of Committee meetings shall be established by the respective Committees themselves.
Section 4. The Commissioners are ex officio members of all Committees.
Section 5. Nothing in this Article should be construed to preclude individual Commissioners and/or residents from forming into ad hoc groups to address and report upon any matter before the Commission.
ARTICLE VIII -- PARLIAMENTARY
AUTHORITY
The Rules contained in the current edition of Robert’s Rules of Order Newly Revised govern the Commission in all eases to which they are applicable and in which they are not inconsistent with D.C. Law, these Bylaws and Special Rules of Order the Commission may adopt.
ARTICLE IX —RULES
The Commission shall adopt Rules to deal in more detail with parliamentary and administrative procedures in accordance with these Bylaws. Rules are to be adopted or revised only by:
(a) majority vote of the Commission, when the proposed Rule has been submitted in writing at the previous regular meeting; or (b) two-third vote of the Commission when the proposed Rule has been submitted in writing not later than seven days before the meeting.
ARTICLE X- BYLAWS
Section 1. These Bylaws can be amended at any regular meeting of the Commission by a two-thirds (2/3) vote of the Commission, provided that the amendment has been submitted in writing at the previous regular meeting.
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Section
2. A current copy of these Bylaws shall be delivered to the appropriate
Committee of the Council of the
Section 3. These Bylaws and accompanying rules apply to each newly elect-cd Commission and are deemed to be renewed without further action unless and until amended pursuant to this Article.